Privacy Statement

Introduction

ESCAN (European Society for Cognitive and Affective Neuroscience) is committed to protecting your personal data and respecting your privacy. This privacy statement outlines how we collect, use, store, and share your data in compliance with the General Data Protection Regulation (GDPR). Please read this document carefully to understand your rights and our responsibilities.

Who We Are

ESCAN is the data controller responsible for processing your personal data. For any questions or concerns regarding this privacy statement, you can contact us at escan-at-escaneurosci.eu

What Data We Collect

We may collect and process the following categories of personal data:

  • Identity Data: Name, title, and similar identifiers.
  • Contact Data: Email address and postal address.
  • Membership Data: Membership status, affiliation, research preferences, and history within ESCAN.
  • Financial Data: Payment information for membership fees or event registrations.
  • Technical Data: IP address, browser type, and other data collected through cookies.
  • Usage Data: Information about your interactions with our website or services.

How We Use Your Data

We process your personal data for the following purposes:

  • Membership Management: To administer your membership, provide benefits, and communicate updates.
  • Event Organization: To manage your participation in conferences, workshops, and other events.
  • Communications: To send newsletters, announcements, and other relevant information.
  • Legal Compliance: To comply with legal obligations and regulatory requirements.
  • Website Improvement: To monitor and improve the functionality and usability of our website.

Legal Basis for Processing

We process your data based on the following legal grounds:

  • Consent: When you explicitly consent to specific uses of your data (e.g., subscribing to mailing lists).
  • Contractual Obligations: When processing is necessary to fulfill our contractual obligations to you as a member or participant.
  • Legal Obligations: When processing is required to comply with applicable laws.
  • Legitimate Interests: When processing is necessary for the legitimate interests of ESCAN, provided your fundamental rights are not overridden.

Sharing Your Data

We do not sell or rent your personal data. However, we may share your data with trusted third parties in the following cases:

1. Service Providers: To facilitate payments, manage events, or host our website.

2. Regulatory Bodies: To comply with legal or regulatory requirements.

3. Event Organizers: For the purpose of managing conferences or workshops.

4. Other Legal Entities: For the purpose of managing ESCAN relationships with other societies or federations of societies. All third parties are required to process your personal data in accordance with the General Data Protection Regulation (GDPR) and strictly follow ESCAN’s instructions.

International Data Transfers

Your data may be transferred outside the European Economic Area (EEA). In such cases, we ensure adequate safeguards are in place, such as Standard Contractual Clauses or data processing agreements, to protect your personal data.

Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined in this statement or as required by law. Once the retention period expires, your data will be securely deleted or anonymized.

Your Rights

Under GDPR, you have the following rights:

  • Right of Access: To access your personal data and receive a copy.
  • Right to Rectification: To correct inaccurate or incomplete data.
  • Right to Erasure: To request deletion of your personal data.
  • Right to Restriction: To restrict processing under certain circumstances.
  • Right to Data Portability: To receive your data in a structured, commonly used format.
  • Right to Object: To object to processing based on legitimate interests or direct marketing.
  • Right to Withdraw Consent: To withdraw your consent at any time.
  • Right to Lodge a Complaint: To file a complaint with your local data protection authority.

To exercise your rights, contact us using the details provided above.

Cookies and Tracking Technologies

Our websites uses cookies to enhance user experience and analyze traffic.

Security Measures

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

Updates to This Privacy Statement

We may update this privacy statement from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website, and significant changes will be communicated directly to you.

Contact Us

For questions, concerns, or to exercise your rights, please contact us at: escan-at-escaneurosci.eu